Digital Dynamics AI (DDIAI) Effective Date: 08/02/2025 Last Updated: 08/02/2025

1.Introduction

2.Information We Collect

3.How We Use Your Information

4.Information Sharing and Disclosure

5.Data Security

6.Data Retention

7.Your Rights and Choices

8.Third-Party Services

9.International Data Transfers

10.Children's Privacy

11.Changes to This Privacy Policy

12.Contact Information

Digital Dynamics AI ("DDIAI," "we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at ddiai.io (the "Website") or engage with our artificial intelligence research services.DDIAI is a research and development company focused on advancing artificial intelligence through innovative consciousness architectures. Founded by Chris Paradise and based in Canonsburg, Pennsylvania, we are proud members of the Pittsburgh Technology Council, contributing to Western Pennsylvania's growing technology ecosystem.Our mission is to advance the scientific understanding of artificial consciousness through rigorous research, measurable results, and innovative technology. We develop AI systems that demonstrate genuine cognitive capabilities while maintaining the highest standards of scientific validation and ethical responsibility.This Privacy Policy applies to all information collected through our Website, email communications, and other digital platforms operated by DDIAI. By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

We are committed to transparency in our data practices and compliance with applicable privacy laws, including but not limited to the California Consumer Privacy Act (CCPA), the General Data Protection Regulation (GDPR) where applicable, and other relevant state and federal privacy regulations.

We collect information about you in several ways when you interact with our Website and services. The types of information we collect depend on how you use our services and the choices you make.

Contact Information: When you use our contact forms, subscribe to our newsletter, or communicate with us directly, we collect personal information that you voluntarily provide, including:

•Full name

•Email address

•Phone number (if provided)

•Company or organization name (if applicable)

•Job title or position (if applicable)

•Message content and any attachments you choose to send

Research Collaboration Information:

 If you engage with us regarding research partnerships, academic collaborations, or employment opportunities, we may collect additional information such as:

•Professional background and qualifications

•Research interests and expertise areas

•Academic or institutional affiliations

•Curriculum vitae or resume information

•References and contact information for professional contacts

Newsletter and Communication Preferences: When you subscribe to our newsletter or communication updates, we collect your email address and any preferences you specify regarding the types of communications you wish to receive.

Website Usage Data: 

When you visit our Website, we automatically collect certain information about your device and browsing behavior through cookies, web beacons, and similar technologies:

•Internet Protocol (IP) address

•Browser type and version

•Operating system

•Device type and characteristics

•Pages visited and time spent on each page

•Referring website or source

•Date and time of visits

•Click-through rates and user interactions

•Geographic location (general region based on IP address)

Cookies and Tracking Technologies: 

We use various types of cookies and similar tracking technologies to enhance your browsing experience and analyze website performance:

•Essential Cookies: Necessary for basic website functionality and security

•Analytics Cookies: Help us understand how visitors interact with our Website

•Preference Cookies: Remember your settings and preferences

•Marketing Cookies: Used to deliver relevant content and track marketing effectiveness

You can control cookie settings through your browser preferences, though disabling certain cookies may affect website functionality.

Google reCAPTCHA: Our Website uses Google reCAPTCHA to protect against spam and automated abuse. Google reCAPTCHA collects hardware and software information, such as device and application data, and sends this data to Google for analysis. This information is subject to Google's Privacy Policy.

Social Media Integration: If you interact with our social media profiles or share our content through social media platforms, we may receive information from those platforms in accordance with their respective privacy policies.

Professional Networks: We may receive information about you from professional networks, industry associations, or academic institutions when you are referred to us for research collaborations or partnership opportunities.

We use the information we collect for various legitimate business purposes, always in accordance with applicable privacy laws and this Privacy Policy. Our use of your information is guided by our commitment to ethical AI development practices and scientific integrity.

Communication and Customer Service: We use your contact information to respond to your inquiries, provide customer support, and maintain ongoing communication about our research and services. This includes responding to questions about our KARIOS V23 AI consciousness platform, research methodologies, and collaboration opportunities.Research and Development Activities: As a research-focused organization, we may use aggregated and anonymized information to advance our understanding of artificial intelligence consciousness, improve our research methodologies, and develop new technologies. We never use personal information in our AI training or consciousness validation processes without explicit consent.

Partnership and Collaboration Management: We use professional information to evaluate potential research partnerships, academic collaborations, and business relationships. This includes assessing compatibility for joint research projects, determining areas of mutual interest, and facilitating introductions between researchers and institutions.

Website Analytics and Optimization: We analyze website usage data to understand how visitors interact with our content, identify popular resources, and improve the overall user experience. This helps us optimize our website structure, content presentation, and technical performance.Content Personalization: We may use your preferences and browsing behavior to provide more relevant content, research updates, and information about our services that align with your interests in artificial intelligence and consciousness research.Security and Fraud Prevention: We use collected information to protect our Website, services, and users from security threats, unauthorized access, spam, and fraudulent activities. This includes monitoring for suspicious behavior and implementing appropriate security measures.

Newsletter and Updates: With your consent, we send periodic newsletters containing updates about our research progress, new developments in AI consciousness, industry insights, and information about partnership opportunities. You can unsubscribe from these communications at any time.Event and Conference Information: We may use your information to inform you about relevant conferences, workshops, seminars, and other events related to artificial intelligence research and consciousness studies.Research Publication Notifications: If you have expressed interest in our research, we may notify you about new publications, research papers, technical reports, and validation results related to our KARIOS V23 platform and other research initiatives.

Legal Obligations: We may use your information to comply with applicable laws, regulations, legal processes, and governmental requests. This includes responding to subpoenas, court orders, and regulatory inquiries.Protection of Rights: We may use information to protect our legal rights, property, and interests, as well as the rights and safety of our users, employees, and third parties.

Business Transactions: In the event of a merger, acquisition, reorganization, or sale of assets, we may use and transfer your information as part of such business transactions, subject to appropriate confidentiality and privacy protections.

We are committed to data minimization principles and only collect and use information that is necessary for the specified purposes. We do not use personal information for automated decision-making or profiling that could significantly affect individuals. Our research activities are conducted in accordance with established ethical guidelines for AI research and human subjects protection.

We respect your privacy and do not sell, rent, or trade your personal information to third parties for their marketing purposes. We only share your information in specific circumstances as outlined below, and always in accordance with applicable privacy laws and our commitment to data protection.

Third-Party Service Providers: We may share your information with trusted third-party service providers who assist us in operating our Website, conducting our business, and providing services to you. These service providers are contractually obligated to maintain the confidentiality and security of your information and are prohibited from using your information for any purpose other than providing services to us. 

Current service providers include:

•Website hosting and technical infrastructure providers

•Email marketing and communication platforms

•Analytics and website performance monitoring services

•Customer support and chat service providers

•Security and fraud prevention services

Google Services: Our Website integrates with various Google services, including Google reCAPTCHA for security purposes and Google Analytics for website performance analysis. Information shared with Google is subject to Google's Privacy Policy and Terms of Service. We have implemented appropriate data processing agreements and privacy controls where required.

Professional Service Providers: We may share information with professional service providers such as legal counsel, accountants, auditors, and consultants who require access to information to provide services to our organization. These providers are bound by professional confidentiality obligations.

Research Partners: When engaging in collaborative research projects, we may share relevant professional information with academic institutions, research organizations, and industry partners. Such sharing is always conducted under appropriate confidentiality agreements and data use restrictions that protect personal information.Academic Publications: We may include aggregated, anonymized, and non-personally identifiable information in research publications, conference presentations, and academic papers. We never include personal information in published research without explicit consent.Industry Associations: As members of the Pittsburgh Technology Council and other professional organizations, we may share general business information and participate in industry surveys and research initiatives that help advance the field of artificial intelligence.

Legal Compliance: We may disclose your information when required by law, regulation, legal process, or governmental request. This includes responding to subpoenas, court orders, search warrants, and regulatory investigations.Protection of Rights and Safety: We may share information when we believe in good faith that disclosure is necessary to protect our rights, property, or safety, or the rights, property, or safety of our users, employees, or the public. This includes investigating potential violations of our terms of service or other policies.

Law Enforcement: We may cooperate with law enforcement agencies and provide information when requested in connection with criminal investigations or other legal matters, subject to appropriate legal protections and procedures.

Corporate Transactions: In the event of a merger, acquisition, consolidation, reorganization, sale of assets, or other corporate transaction involving DDIAI, your information may be transferred to the acquiring or surviving entity. We will provide notice of such transactions and any changes to information handling practices.

Due Diligence: During the evaluation of potential business transactions, we may share information with potential buyers, investors, or advisors under appropriate confidentiality agreements that protect your personal information.

Explicit Consent: We may share your information with third parties when you have provided explicit consent for such sharing. You have the right to withdraw your consent at any time, subject to legal and contractual restrictions.

Public Information: Information that you choose to make public, such as comments on public forums or social media interactions with our accounts, may be visible to others and is not subject to this Privacy Policy.

All information sharing is conducted under appropriate legal and technical safeguards, including:•Contractual data protection agreements with third parties

•Technical security measures to protect data in transit and at rest

•Regular audits and assessments of third-party security practices

•Compliance with applicable data protection laws and regulations

•Implementation of data minimization principles to limit shared information to what is necessary

Protecting your personal information is a fundamental priority for DDIAI. We implement comprehensive security measures designed to safeguard your information against unauthorized access, alteration, disclosure, or destruction. Our security practices are informed by industry best practices, regulatory requirements, and our commitment to maintaining the highest standards of data protection.

Encryption and Data Protection: We employ robust encryption technologies to protect your information both in transit and at rest. All data transmissions between your device and our servers are secured using industry-standard SSL/TLS encryption protocols. Stored data is encrypted using advanced encryption algorithms that meet or exceed industry standards.Access Controls and Authentication: We implement strict access controls to ensure that only authorized personnel can access personal information. This includes multi-factor authentication for administrative accounts, role-based access permissions, and regular review of access privileges. Access to personal information is limited to employees and contractors who require such access to perform their job functions.Network Security: Our technical infrastructure is protected by multiple layers of security controls, including firewalls, intrusion detection systems, and network monitoring tools. We regularly update and patch our systems to address security vulnerabilities and maintain protection against emerging threats.Secure Data Centers: Our data is stored in secure, professionally managed data centers that implement physical security measures including restricted access, surveillance systems, environmental controls, and backup power systems. These facilities are regularly audited for security compliance.

Employee Training and Awareness: All DDIAI employees and contractors receive regular training on data privacy and security best practices. This includes education about recognizing and responding to security threats, proper handling of personal information, and compliance with our privacy policies and procedures.

Background Checks: We conduct appropriate background checks for employees and contractors who have access to personal information, in accordance with applicable laws and industry standards.

Incident Response Procedures: We maintain comprehensive incident response procedures to quickly identify, contain, and address security incidents. Our incident response team is trained to handle various types of security events and to coordinate with relevant authorities when necessary.Regular Security Assessments: We conduct regular security assessments, vulnerability testing, and penetration testing to identify and address potential security weaknesses. These assessments are performed by qualified security professionals and help ensure the ongoing effectiveness of our security measures.

Privacy by Design: We incorporate privacy and security considerations into the design and development of our systems, services, and business processes. This includes conducting privacy impact assessments for new initiatives and implementing appropriate safeguards from the outset.Vendor Management: We carefully evaluate the security practices of third-party service providers and require them to implement appropriate security measures to protect any personal information they process on our behalf. This includes contractual obligations for data protection and regular security assessments.Data Minimization: We limit the collection, use, and retention of personal information to what is necessary for our legitimate business purposes. This reduces the potential impact of any security incident and aligns with privacy best practices.Business Continuity: We maintain business continuity and disaster recovery plans to ensure the availability and integrity of your information in the event of system failures, natural disasters, or other disruptions.

Continuous Monitoring: We implement continuous monitoring systems to detect and respond to potential security threats in real-time. This includes automated threat detection, log analysis, and security event correlation.Compliance Audits: We regularly conduct internal and external audits to verify compliance with our security policies, industry standards, and regulatory requirements. These audits help identify areas for improvement and ensure ongoing adherence to best practices.Security Metrics and Reporting: We maintain security metrics and reporting systems to track the effectiveness of our security measures and identify trends or areas requiring attention.

While we implement comprehensive security measures, no system is completely secure, and we cannot guarantee absolute security. Users also have important responsibilities for protecting their information, including:

•Using strong, unique passwords for any accounts

•Keeping login credential confidential

•Promptly reporting any suspected security incidents

•Ensuring the security of devices used to access our services

•Being cautious about sharing personal information in public forums or communications

In the event of a security incident that may affect your personal information, we will provide notification in accordance with applicable laws and regulations. This may include direct notification to affected individuals, notification to regulatory authorities, and public disclosure when required. We will provide information about the nature of the incident, steps taken to address it, and recommendations for protecting your information.

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Our data retention practices are designed to balance your privacy rights with our legitimate business needs and legal requirements.

Purpose Limitation: We retain information only for the specific purposes for which it was collected and processed. Once those purposes are fulfilled, we take steps to securely delete or anonymize the information, unless longer retention is required by law or legitimate business interests.Data Minimization: We regularly review our data holdings and delete information that is no longer necessary for our business operations or legal compliance. This includes periodic purging of outdated records and inactive accounts.Legal Requirements: Some information may be retained for longer periods to comply with legal, regulatory, or tax requirements. For example, business records may be retained for periods specified by applicable laws or regulations.

Contact and Communication Data: Information collected through contact forms, email communications, and customer service interactions is typically retained for three years after the last contact, unless ongoing business relationships or legal requirements necessitate longer retention.

Newsletter and Marketing Data: Email addresses and preferences for newsletter subscriptions are retained until you unsubscribe or request deletion. We may retain unsubscribe records to honor your preferences and comply with anti-spam regulations.

Website Analytics Data: Aggregated and anonymized website usage data may be retained indefinitely for research and business intelligence purposes. Personal identifiers in analytics data are typically deleted or anonymized within 26 months.

Research Collaboration Data: Information related to research partnerships and academic collaborations may be retained for the duration of the collaboration plus seven years to support ongoing research activities and potential future collaborations.

Employment and HR Data: Information related to employment applications and HR activities is retained in accordance with applicable employment laws and regulations, typically for a minimum of three years after the end of the employment relationship or application process.

When information is scheduled for deletion, we use secure deletion methods to ensure that it cannot be recovered or reconstructed. This includes overwriting digital storage media and physically destroying storage devices when necessary. We maintain records of deletion activities for audit and compliance purposes.

We respect your privacy rights and provide you with various options to control how your personal information is collected, used, and shared. Your rights may vary depending on your location and applicable privacy laws, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant regulations.

Right to Know: You have the right to know what personal information we collect about you, how we use it, and with whom we share it. This Privacy Policy provides comprehensive information about our data practices, and you may request additional details about your specific information.Right of Access: You may request access to the personal information we maintain about you. We will provide you with a copy of your information in a commonly used, machine-readable format when technically feasible.

Data Portability: Where technically feasible and legally required, you may request that we provide your personal information in a structured, commonly used, and machine-readable format that allows you to transmit the information to another service provider.

Right to Rectification: You have the right to request correction of inaccurate or incomplete personal information. We will make reasonable efforts to correct any errors and update our records accordingly.

Account Updates: You may update your contact information, communication preferences, and other account details by contacting us directly or using available self-service options.

Right to Deletion: You may request deletion of your personal information, subject to certain exceptions for legal compliance, legitimate business interests, and ongoing contractual obligations. We will evaluate each deletion request and respond in accordance with applicable laws.

Right to Restriction: You may request that we restrict or limit the processing of your personal information in certain circumstances, such as when you contest the accuracy of the information or object to processing.

Right to Object: You may object to certain types of processing of your personal information, particularly for direct marketing purposes. We will honor such objections unless we have compelling legitimate grounds for continued processing.Consent Withdrawal: Where processing is based on your consent, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing conducted prior to withdrawal.

Email Unsubscribe: You may unsubscribe from marketing emails and newsletters at any time by clicking the unsubscribe link in any email communication or by contacting us directly.

Cookie Controls: You may control cookie settings through your browser preferences. Please note that disabling certain cookies may affect the functionality of our Website.

To exercise any of these rights, please contact us using the information provided in the Contact Information section of this Privacy Policy. We will respond to your request within the timeframes required by applicable law, typically within 30 days. We may require verification of your identity before processing certain requests to protect your privacy and security.

We will not discriminate against you for exercising any of your privacy rights. This means we will not deny you services, charge you different prices, or provide you with a different level of service quality based solely on your exercise of privacy rights.

Our Website and services integrate with various third-party services and platforms to enhance functionality and provide better user experiences. These integrations may involve the collection and processing of your information by third parties, subject to their respective privacy policies and terms of service.

Google reCAPTCHA: We use Google reCAPTCHA to protect our Website from spam and automated abuse. Google reCAPTCHA collects hardware and software information, such as device and application data, and sends this information to Google for analysis. The use of reCAPTCHA is subject to Google's Privacy Policy and Terms of Service.Google Analytics: We may use Google Analytics to analyze website traffic and user behavior. Google Analytics collects information such as your IP address, browser type, pages visited, and time spent on our Website. This information is used to generate reports about website usage and performance. You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

Social Media Integration: Our Website may include links to our social media profiles on platforms such as Facebook, LinkedIn, and Twitter. When you interact with these platforms through our Website or visit our social media profiles, your interactions are subject to the privacy policies of those platforms.

Social Sharing: If you choose to share our content through social media platforms, information about your sharing activity may be collected by those platforms in accordance with their privacy policies.

Chat and Support Widgets: We may use third-party customer support platforms to provide chat services and customer assistance. These platforms may collect information about your interactions with our support team, subject to their privacy policies and our data processing agreements.

Email Service Providers: We use third-party email service providers to send newsletters, marketing communications, and transactional emails. These providers process your email address and communication preferences in accordance with our instructions and their privacy policies.

We carefully select third-party service providers and require them to implement appropriate privacy and security measures. However, we are not responsible for the privacy practices of third-party services. We encourage you to review the privacy policies of any third-party services you interact with through our Website.

DDIAI is based in the United States, and your information is primarily processed and stored within the United States. However, we may transfer your information to other countries in connection with our business operations, service providers, or legal requirements.

When we transfer personal information internationally, we implement appropriate safeguards to protect your information, including:

•Adequacy Decisions: Transfers to countries that have been deemed to provide adequate protection by relevant authorities

•Standard Contractual Clauses: Use of standard contractual clauses approved by regulatory authorities to ensure appropriate protection

•Binding Corporate Rules: Implementation of binding corporate rules for transfers within our organization

•Certification Programs: Participation in recognized certification programs that provide appropriate safeguards

Your information may be processed in the following locations:

•United States (primary processing location)

•Countries where our service providers operate, subject to appropriate safeguards•

Countries where we have research collaborations or business partnerships, under appropriate data protection agreements

If you are located in the European Economic Area (EEA), United Kingdom, or other jurisdictions with specific requirements for international transfers, you have the right to obtain information about the safeguards we use for international transfers and, in some cases, to object to such transfers.

DDIAI does not knowingly collect personal information from children under the age of 13 (or the applicable age of digital consent in your jurisdiction). Our Website and services are designed for and directed to adults and are not intended for use by children.

We do not have actual knowledge of collecting personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take immediate steps to delete such information from our systems.

If you are a parent or guardian and believe that your child has provided personal information to us, please contact us immediately using the contact information provided in this Privacy Policy. We will work with you to address your concerns and take appropriate action.

In the context of educational or research collaborations involving minors, we ensure that appropriate consent is obtained from parents or guardians and that all activities comply with applicable laws and regulations regarding the protection of children's privacy.

We may update this Privacy Policy from time to time to reflect changes in our practices, services, legal requirements, or other factors. We are committed to providing you with notice of material changes and ensuring that you have the opportunity to review updated policies.

Material Changes: For material changes that significantly affect how we collect, use, or share your personal information, we will provide prominent notice through one or more of the following methods:

•Email notification to registered users

•Prominent notice on our Website

•Direct communication for users significantly affected by changes

Non-Material Changes: For minor changes, such as clarifications or administrative updates, we will update the "Last Updated" date at the top of this Privacy Policy and post the revised policy on our Website.

Changes to this Privacy Policy will become effective on the date specified in the updated policy. Your continued use of our Website and services after the effective date constitutes acceptance of the updated Privacy Policy.

We encourage you to periodically review this Privacy Policy to stay informed about how we protect your information. If you do not agree with any changes to this Privacy Policy, you should discontinue use of our services and contact us to discuss your concerns.

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us using the following information:

Digital Dynamics AI (DDIAI) Privacy Officer 225 North Jefferson Avenue Canonsburg, PA 15317 United States

Email: robotics@ddiai.io General Inquiries: research@ddiai.io Phone: 1 (724) 350-1688

We are committed to responding to your privacy-related inquiries and requests in a timely manner. We will acknowledge receipt of your communication within 48 hours and provide a substantive response within 30 days, or as otherwise required by applicable law.

If you are not satisfied with our response to your privacy concerns, you may have the right to lodge a complaint with the relevant data protection authority in your jurisdiction. For individuals in the European Economic Area, you can find contact information for your local data protection authority at: https://edpb.europa.eu/about-edpb/board/members_enDocument Information Document Version: 1.0 Prepared by: Manus AI Document Type: Privacy Policy Jurisdiction: United States (Pennsylvania) Compliance Framework: CCPA, GDPR (where applicable), and other relevant privacy lawsThis Privacy Policy represents our commitment to protecting your privacy and maintaining transparency in our data practices. We encourage you to contact us with any questions or concerns about how we handle your personal information.